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Purpose for Sending a
Team to a Race:
1. To win
2. To promote the Atlanta Track Club
3. To promote Men’s Masters
Team camaraderie
Steps to Forming a Team for
your assigned Team Race (see note below):
1. Broadcast an
email to team members at least 90 days prior to the race to promote the
race. It is the team
captain's
responsibility to find team members for their assigned race.
2. Investigate race entry
information and distribute to potential team members.
3. Research accommodations.
Inform team members of which accommodations you will be handling and which
are
up to
them. Research airfares and offer suggestions.
4. Obtain reimbursement
amount from the Team Coordinator. Please contact the Team Coordinator once
you have a
reasonable
idea of cost, i.e. number of runners interested, cost of airfare, hotel,
etc. Then inform team members of
reimbursement
amount.
5. Form the teams based
on the fastest runners. Slower runners can be added to complete a team.
6. Team captain must set
and publish a deadline date (around 60 days prior to the race) to select
the previously
specified
number of paid team members (this date should leave runners plenty of time
to enter the race and make
travel
arrangements).
7. Team captain must specify
a deadline date (around 30 days prior to the race) that the team members
must confirm
that
they are going to the race. Communicate the final roster to the team coordinator.
8. Team captain must maintain
a list of alternates. Faster runners who express interest after the deadline
date should
be placed
onto the alternate list, based on time (i.e. they would move to #1 on the
alternate list if they were the
fastest).
9. Once a person is
selected and confirmed to a race team, they can not be "bumped" just because
a faster person
expresses interest after the deadline.
10. Distribute, collect,
and submit to the Team Coordinator the expense reimbursement forms.
11. Collect results and
times of team members and team placing. This needs to be given to the Newsletter
Coordinator for monthly WINGFOOT article and to the ATC Men's Masters Team
Coordinator for report to Board
meeting.
12. Any questions or problems
with this process should be directed to the ATC Men's Masters Team Coordinator
right away.
NOTE: All Team races are agreed
upon during the annual team meeting or can be selected later by the Team
Coordinator based on budget, team competition and enough interested team
members to make a team.
Each team captain must keep
and send out a "log" of information to all team members who express interest
in the race. Something like this:
Today's Date: 08/10/07
Race: Bob's 5K Run
Race Date: 10/01/07
Race Place: Timbuktu,
ND
Race Hotel(s): Holiday
Inn, Timbuktu **ask for race discount $45 800-HOLIDAY Super 8, Downtown
Timbuktu $45; AAA discount for $40 800-800-8000
Suggested Transportation:
Delta flight 1234 Depart 3:15PM Arrive 6:15PM Currently $125 800-221-1212
Reimbursement: 3
Members@$150; free race entry to all team members
DEADLINES: Selection
Date: 07/30/07
Confirmation Date:
08/14/07 **If moved from alternate list to selected list, you have 1 week
from being contacted to respond
Team Captain: John
Q. Runner
Contact Information:
Home: 770-123-4567 Work: 770-123-4567 Cell: 678-123-4567 email:
fastrunner@mindspring.com
| TEAM
LIST |
| Name |
Year's Best |
P.R. |
Date Selected |
Confirmed
Date |
Applied
Date |
Canceled |
| Jim
Beam |
16:45 |
16:30 |
08/05 |
08/07 |
07/12 |
NA |
| John Walker |
16:55 |
16:45 |
08/06 |
08/14 |
08/01 |
NA |
| Jack Daniels |
17:10 |
16:55 |
08/15 |
08/15 |
07/29 |
NA |
| ALTERNATES |
| I.M. Eager |
17:45 |
17:45 |
NA |
NA |
07/01 |
|
| I.M. Ready |
17:55 |
17:55 |
NA |
NA |
07/30 |
|
| U.R. Next |
18:30 |
17:15 |
NA |
NA |
08/01 |
|
| CANCELS |
| I.M.
Lame |
17:30 |
17:22 |
07/30 |
08/03 |
|
|
| I.M. Sick |
17:44 |
17:21 |
07/30 |
NONE |
|
|
|
